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We have a fantastic opportunity to join our fast-growing team as an Administration Assistant (AA) to our leadership team including Vice Presidents and Regional Vice Presidents. This position requires initiative, enthusiasm, attention to detail, superb organisation, ability to learn quickly, capacity to manage internal and external relationships, competence to work with senior executives, and superb communication skills. You must possess a positive attitude, the ability to switch priorities and maintain grace under pressure in a fast-paced environment.
Key tasks include:
- Calendar management - coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings etc.
- Expense reporting.
- Visa and travel arrangements (domestic and international).
- Organize, prioritise and coordinate multiple work activities with the ability to meet deadlines.
- Proven ability to manage projects, work under pressure and consistently make deadlines.
- Partner with peers and direct reports of the VPs manage cross-functional initiatives from conception to completion
- Coordinate any department events that are being hosted
- Serve as liaison between the Go To Market team and other departments internally
- Partner with the other department AA to ensure clear communication and alignment
- Lead and assist with event planning including meeting set up, catering as needed.
- Use initiative and judgment within established guidelines.
- Project Coordination for various needs throughout the year.
- Ad-hoc support to department AA as and when required.
- Flawless execution of administrative activities, with high attention to detail, organisation and process.
- Strong teamwork skills; and a strong ability to offer suggestions and improvements to process and work effectively with all personalities.
- Strong relationship management skills.
- Strong knowledge of Google Apps and/or MS office ( Word, Excel, PowerPoint) is preferred
- Excellent calendar management skills
- Ability to be flexible in response to changing priorities and needs.
- Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
- Strong communication -- oral and written.
- An always present, sense of humour!
- Incredibly bright, high-energy individual, with a passion to learn and contribute.
- BA or BS degree with strong academic background preferred
- Minimum of 5 years of full-time relevant work experience, preferably in technology or sales related companies
- Must be resourceful
- Ability to effectively prioritise & exhibit critical thinking
- Must be strategic and flexible
- Able to quickly learn new tools, software, and technology
- Demonstrate the ability to interact professionally and build relationships with all levels of executives
- Interested in implementing processes and procedures to improve work efficiency and productivity
- Proven ability to practice sound judgment in a fast paced & dynamic work environment
- Maintain a high level of confidentiality when dealing with sensitive information and business matters